New I-9 Form Released

New I-9 Form Released


U.S. Citizenship and Immigration Services (USCIS) has released a newly revised Form I-9 (Employment Eligibility Verification). Employers are required to use the form for all new hires by May 7, 2013.

 

Background:

Employers are required to complete a Form I-9 for each newly hired employee. Section 1 of the I-9 must be completed on the new hire’s first day of work for pay. Section 2, which includes a review and verification of supporting document(s), must be completed within 3 business days of the employee’s start date. The completed I-9 must be retained for three years following an employee’s date of hire or one year following their termination, whichever is later.

New I-9 Form:

The new I-9 was released on March 8, 2013. However, employers will have until May 7, 2013 to implement the new form. During this 60-day grace period, employers may continue to use the previous version of the I-9, with a revision date of “(Rev. 08/07/09) Y.”

Summary of Changes:

The key revisions to Form I-9 include:

  • Additional data fields, including the employee’s foreign passport information (if applicable) and telephone and e-mail address;
  • More detailed instructions on how to complete the form;
  • Edits to the layout of the form, including expanding the form from one to two pages (not including the form instructions and the List of Acceptable Documents).

Note: Employers are not required to complete a new I-9 for current employees if there is already a properly completed and valid I-9 on file. The new form is only required for employees hired on or after May 7, 2013.

Compliance Recommendations:

USCIS is giving employers 60 days to implement the new form. Beginning May 7, 2013, the only version of the form that is acceptable will be the new form, which has a revision date of “03/08/13 N.” The revision date is found in the bottom left corner of the form. The new form can be downloaded here.